Dormitory Management System

Best Dormitory Management System in Singapore

Dormitory management system is used to manage all kind of dormitory management and operations including room contract agreement, tenancy agreement, tenants’ registration, tenants’ register check in / out house rule and turnstile gate to authorize tenants access into their bedroom.

As we know, dormitory involve large counting of data which is extremely cumbersome. At the same time, there’s many freshmen moving in and leaving or changing the dormitory from time to time which is inconvenient for dormitory management operation to deal with. The workload is large and processing cycle is long which consume a lot of manpower resources to manage.

One of the challenges of dormitory operations is reporting. Most of the systems available in the market are pixelated into a few different software such as access control systems, finance billing software, contract management software. Therefore, we designed a dormitory management platform to allow dorm operators to manage dormitory data under one roof more efficiently and systematically.

This dormitory management platform suitable for all types of dormitories includes:

  • Purpose-Built Dormitories (PBDs) are specially designed and built with features to meet the needs of foreign employees.
  • Factories Converted Dormitories (FCDs) are industrial or warehouse developments which have been partially converted to dormitories.
  • Construction Temporary Quarters (CTQ) are any structure used for housing employees within a construction site that will eventually be demolished or removed.
dormitory management system

Dormitory Software Highlight Features

Room Reservation

Search room availability and make a reservation for small to large group of tenants.

Tenancy Agreement

Electronic manage tenancy agreement with full details of terms and conditions

Registration Check In /Out

Paperless electronic check-in and out process streamline dorm operator's managing tenants registration

Fine Management

Support user to records tenants breach of house rules and fine amount to billing

Multi Dorm Account

Design to support multi dorm account, address location or cluster

Room / Bed Management

Manage room and bed systematically with status

Billing Data

Auto generate monthly room rental, utility and added service fee.

E-Sign Forms

Support e-sign tenancy agreement, check-in/out, disciplinary, asset tracking forms and etc.

Software Integration Capable

Customizable to integrate with Third Party software such as HRMS, SAP and MOM API

Biometric & Card Access

Support all kind of biometric system includes face, finger, card verification and manage access control with any type of access gantry such as tripod turnstile, swing gate, flap barrier and door access system

PDPA Compliance

Comply to Singapore PDPA Act with additional measure of control

QR Technology

Enhance with QR Code wristband technology for short-stay tenants and room list management scan QR to receive latest tenants information

Alert Notification

Automate prompt alert of tenancy agreement expiries, incomplete tenants registration process and etc,

Dynamic User Interface

Easy to use software user interface help user to speed up operation process

Data Report

Support many kind of data reports normally use by dorm operator

Dormitory Management System Package Solutions

Our dormitory system solutions classify into two types which includes:

  • Dorm Access Control System (DACS) – A basic tenant data and access control management.
  • Dormitory Management System (DMS) – A comprehensive solutions cover more modular of operation processĀ